WhoshouldIsee Tracks Uncategorised Archives - Aztec Events

Deinze (BE), London (UK), Barcelona (ES), 14 December 2022 – Aluvision, innovative manufacturer and global player in creative aluminium and LED solutions, and Aztec Event Services, an International Event Production company that delivers unique branded experiences to the corporate event and exhibition industries, announce they are extending their existing collaboration in the UK to mainland Europe, in Spain and the Iberian Peninsula.

From Left to Right – Irene Roca, Joe Archard (Director) and Guido Renzin – Aztec Events Europe

The collaboration includes an investment in 240 HI-LED 55 tiles, with a 2.8 pixel pitch. The award winning Hi-LED 55 tile is the thinnest LED tile available, which can be seamlessly incorporated into a modular system. Its unique dimensions of 496x496x55 mm ensures compatibility with the original Aluvision system. The 2.8 pixel pitch and premium level of flatness guarantee a brilliant visual experience and superior image quality. An absolutely top AV product for indoor events and trade shows.

Extending a successful partnership.

“We are very glad to be working with Aztec Event Services in the UK. We are, therefore, particularly pleased to extend this partnership to the Iberian Peninsula. Aztec is a very important partner for Aluvision, their expertise and knowledge of the international event industry – with a strong focus on creative LED solutions – makes them one of the leading companies in the business”, says Emmanuel Hamelinck, International Sales Director for Aluvision. “The investment by Aztec also shows that event technology companies within the events and exhibitions sector are partnering and supporting each other across national borders. An evolution we encourage from within Aluvision, and support wherever possible,” Hamelinck adds.

Aztec’s Managing Director, John Robson commented “When we first started working with Aluvision, it became obvious very quickly that we were dealing with something pretty special. This additional investment is testament to our faith in the Aluvision range of products. We are particularly pleased to be their first AV partner in the Iberian peninsula where we are experiencing strong growth and where we see excellent opportunities for the Aluvision system and LED panels”

Joe Archard, Director of Aztec Events Europe said he is “thrilled that we can now supply our clients with the same sustainable Aluvision LED and modular framework solution as Aztec’s UK business, but now from the Barcelona branch. This continued investment extends our offering and ensures that all our clients now benefit, whether this be UK based clients holding events in the EU or our homegrown clients here in Spain.”

Important for all of southern Europe

Expanding the operations of Aztec beyond Spain is important for the company. Not only is Spain a country that hosts a number of important trade shows and events, it is also an excellent base in which to service the entire Iberian Peninsula and the southern part of mainland Europe.

About Aluvision

Aluvision is an innovative manufacturer and global distributor of high-performance modular systems for indoor & outdoor environments and events, a global player in creative aluminium applications. Thanks to production units in Europe (Belgium – Deinze) and the US (Atlanta Duluth), global export and service is one of our greatest strengths. Our innovative approach makes our indoor & outdoor solutions a healthy mix of elegance, efficiency, profitability and durability.

About Aztec Event Services

Founded in 1989 with operations in south London and Barcelona, Aztec has established an enviable reputation in live events, providing technical production and creative services to all types of events literally all over the world. The company is renowned for using its technical expertise to enhance the client experience, and thrives upon creating innovative solutions for live events, ensuring that each experience is on brand, on message, and engages with its target audience.

For the latest news on Aluvision:

www.aluvision.com/linkedin | Facebook | Instagram

For the latest news on Aztec Event Services:

www.aztecuk.com/linkedin | Facebook | Instagram

For information, contact:


Frank Vanmeenen 

Marketing Manager Aluvision

Telephone +32 470 604 179 


Aztec Event Services:

Lisa Tyson

Account Director

+44(0)20 7803 4000


Aztec Events Europe:

Joe Archard


+34 933 607 477


Leading audiovisual supplier, Aztec Event Services announces it has been awarded UKAS accredited certification meeting the requirements of ISO 9001:2015 (quality management systems), ISO 14001:2015 (environmental management systems) and ISO 45001:2018 (occupational health and safety management systems).

Steve Colesell, Aztec’s Operations Director, has been working alongside Courtney Franklin of Franklin Lawson Associates for several months to ensure successful implementation, including the undertaking of gap analyses, gaining management support, carrying out management system audits, identifying legal requirements, familiarising staff with the standards requirements and delivery of company-wide employee training.

“We are thrilled to have added two further management system standards across the company. Steve outlined “Aztec has held ISO 9001:2015 since its transition but integrating occupational health, safety and environmental management is paramount in adjusting to the ‘new normal’ and new ways of working.
We have a duty of care to ensure our wider support network and freelancers are looked after and we are committed to providing a safe, healthy and more sustainable way of working. Benefits to the business include increasing our organisational resilience through proactive risk prevention, innovation and continual improvement”.

As a technology company, Aztec takes its environmental responsibilities very seriously and we are continuously looking to reduce our impact on the environment as well as meeting customer expectations and building relationships
with the local community. Achieving ISO 14001:2015 is real testament to our environmental dedication and evolution.

Aztec’s External ISO consultant, Courtney Franklin, comments “This achievement of ISO 14001:2015 and ISO 45001:2018 firmly establishes Aztec Event Services as pioneers within their sector. It demonstrates the emphasis, importance and commitment the organisation places on environmental management and occupational health and safety across the business”.

ISO is an internationally recognised organisation with membership of 167 national standards bodies. They define world-class standards for products, services, and systems.

Aztec has also recently achieved continuing ESSA accreditation and full membership for another year running. The ESSA accreditation recognises high levels of standards that foster and promote continuous quality improvement.

Aztec Event Services and the Business Design Centre (BDC) are delighted to announce the renewal of their preferred partner contract.

The partnership between the prestigious London venue and the award winning international AV company commenced back in 2019; and despite the challenges of the pandemic, the relationship has become stronger than ever. 

Under the extended agreement, Aztec will continue to provide all in-house AV services to the Business Design Centre along with a dedicated onsite account management team to deliver production services to conference and event organisers, design agencies, exhibition organisers and their exhibitors.

Since September 2021 both organisations have experienced a strong return to the Live Events sector, with the appetite for in-person events gathering pace month on month. The venue remains one of the most unique and heritage spaces in London offering auditorium, conference and large exhibition spaces available for hire

The venue also boasts extensive office and showroom units for businesses, and Aztec occupies a spacious office complete with a separate AV storeroom. Having a permanent secure storage space also helps Aztec to continue to reduce its carbon footprint by reducing transportation needs and general wear and tear on our rental fleet. Aztec continues to invest in next generation products with the aim to provide accessible sustainable solutions such as reusable tension fabrics and moving away from timber-centric sets. This visibly aligns with the joint core values of both organisations around creating sustainable events and moving towards a zero net carbon future.

Whilst Aztec’s HQ remains in Chessington, South West London, the additional base in Islington, North London, has created increased flexibility for Aztec’s employees and significantly broadens the pool of potential new recruits, which has been a huge advantage as the company continues to rebuilds its workforce post-pandemic.

Aztec’s Managing Director, John Robson commented:

“When we first started working as the in-house AV partner for the Business Design Centre back in the autumn of 2019, we had barely got settled before the pandemic hit. To see the way both of our organisations have bounced back and worked so collaboratively with each other is extraordinary. I believe that this is testament to common values that we share and the mutual respect our teams have for each other.”

Executive Director of Venue Sales, Max Bull comments:

“Continuing our partnership with Aztec Event Services means a great deal to the team here at the Business Design Centre. They provide an exceptional level of service to our shared clients at the venue, but also share our vision for a better future. Working closely with partners on site that support the ideals of our own business, especially when it comes to sustainability and customer service are key to seeing the success of the events taking place at the BDC. We couldn’t be more pleased to continue what is already a great relationship.”

Aztec has nominated Creative Youth as their Charity of the Year in 2022 and has set a target of £6,000 which we aim to raise through a series of fundraising activities. 

A team of 9 employees will carry out the Three Peaks Challenge in August 2022. The aim is to climb all three in just 24 hours. Starting with Ben Nevis in Scotland, followed by Scafell Pike in England, then finally onto Snowdon in Wales, walking over 23 miles with ascents totalling more than 10,000 feet. A minibus will transport everyone between the peaks, driving a total distance of approximately 500 miles with the team attempting to sleep and eat as they travel. 

In September 2022, a team of Aztec employees will join the iconic London to Brighton Cycle Ride. This is a 55 mile ride taking riders from Clapham Common through the North & South Downs and ending on Brighton seafront. 

In addition to its fundraising efforts, Aztec recently donated audio visual equipment required for Creative Youths’ Gala Dinner at Glenmore House in Surbiton which took place on the 30th March 2022. Creative Youth produce the FUSE International Festival in Kingston-upon-Thames each summer and Aztec has pledged to provide audio visual equipment for the organisers free of charge.

“We have supported Creative Youth in various ways for over 10 years, but we have never formalised our support” explains Aztec’s Managing Director, John Robson. “As we emerge from the pandemic, we feel that young people need our help more than ever. We decided that making Creative Youth our Charity of the Year would be a great way to achieve this, plus we could encourage our own employees to support this amazing local charity in a truly fun and engaging way.”

CEO of Creative Youth Louise Coles said “Aztec have been huge advocates and supporters of Creative Youth for many years, and we are really pleased they have named us their official charity of the year. It has been an incredibly challenging time for young people. Our work remains more important than ever and it is a huge boost that local businesses, such as Aztec, recognise our vital role”

Find out more about Creative Youth here. You can kindly donate to our fundraiser here.

Aztec Event Services Announces Strategic Partnership with Aluvision

At International Confex today Aztec Event Services announced a brand new partnership with leading Belgian manufacturer Aluvision, placing a significant order for their modular LED Tiles and custom Aluminium framework.

This investment adds approximately 100sqm of Aluvision’s creative 2.8mm Hi-LED 55 to their fleet of the latest audio visual equipment and it will help Aztec in its mission to deliver high quality, creative, affordable and sustainable solutions to its ever growing client base.

The 2.8mm pixel pitch LED tiles are one of the thinnest tiles available on the market and, coupled with its seamless integration within Aluvision’s modular system, will provide Aztec’s clients with almost infinite creative possibilities. 

The modular aluminium framework that houses the LED panels offers many key benefits, such as speed and simplicity of the installation, as they can be mounted without the need for any tools. It is a completely reusable solution and, when shipping, the compact nature of this unique design will further benefit both clients and the environment by reducing transport requirements. 

This investment is part of Aztecs’ ongoing commitment to provide more sustainable solutions and they view their strategic partnership with Aluvision as a significant step towards achieving this goal.

“We decided to make this significant investment with Aluvision following a recent visit to their very impressive facilities in Deinze, Belgium,” said Aztec’s Managing Director, John Robson. “It allows us to go beyond the conventional in a creative and sustainable way. This LED is perfect for high ambient light environments and can be built to almost any size or shape. And everything can be accurately built and visualised using Allusion’s own SketchUp bolt on app. For a client, the only limit is their own imagination.”

“We identified AZTEC as one of the leading companies in the Exhibit & Event industry with a strong focus on creative LED solutions. Our Hi-LED 55 product range fits perfectly in their product portfolio. They rely on extensive knowledge and expertise to support the UK event industry. We are very proud to partner with one of the leading names in the industry.” – Emmanuel Hamelinck, International Sales Director for Aluvision

Coronavirus (COVID-19) Information for our clients

To download our Covid-19 Risk Assessment & Guidance for Operating, please click here.

Latest update: 17/11/20

Our number one priority since the start of the Coronavirus outbreak has been the health and safety of our customers, colleagues and suppliers, and we continue to monitor Government advice extremely closely.

With that in mind, our Chessington and Islington showrooms are closed, and we believe it remains the responsible approach for that to continue at this time.

Our staff are working from home to manage telephone and email enquiries for equipment hire and production services relating to virtual/hybrid events and future physical events.

We are constantly monitoring events and reviewing all options to enable us to continue serving our customers – at least in some form – at the earliest opportunity, while always keeping health and safety as our top priority.

Our COVID-19 Task Force is working hard to stay up-to-date with the latest guidelines from government, industry authorities and health authorities, ensuring the correct course of action is immediately undertaken across our business.

We have developed our own Guidelines for Operating that explains how we manage the specific risks relating to audiovisual equipment and associated
services. This document takes account of our general health and safety obligations, Visit England’s guidelines and the event industry’s All Secure document and will be updated as government and industry guidance changes.

These processes and protocols are being followed for all virtual events we are currently undertaking, and will be followed in physical events when they restart. They include:

Our risk assessed studio that is COVID Secure featuring clear signage, one way systems and sanitisation points. Staff have been trained to ensure that all touch points are sanitised between uses and a COVID trained first aider is on site at all times.

An induction video for guests explains steps that have been taken to make the Aztec studio COVID Secure and explains steps that guests must take to help maintain everyone’s safety.

 AV equipment that is difficult to sanitise (e.g. handheld microphones with fixed foam heads) will be pre-sanitised, bagged and labelled, then quarantined for at least 72 hours before use.

Items that are handled or breathed upon by third parties will be sanitised before and after every use. Components that are difficult to sanitise (e.g. foam pop covers on lapel microphones) will be replaced after every use.

 Technicians operating on site will have a sanitisation kit that includes face shields that must be worn whenever close up work is required (e.g. helping clients wear a microphone).


We have been awarded the ‘We’re good to go’ mark from VisitEngland.
Acquiring the Industry Standard mark means that our business has followed government and industry COVID-19 guidelines, that we have a Risk Assessment in place and a process to maintain cleanliness and aid social distancing.


All Secure Document

While many will be eager to get back to live events when the government allows, the health and safety of industry professionals, their customers and visitors alike, remains our number one priority.

The All Secure Standard has been set up to provide a best-practice guide to industry professionals responsible for organising and delivering organised industry events, trade shows and exhibitions of all sizes, in all locations.

Links to latest Covid-19 and event industry news:

Association of Event Organisers latest COVID-19 Information
Meeting Industry Association – Roadmap to Re-opening
COVID Secure solutions from ESSA members
Daily Situation Reports from the World Health Organization (WHO)PCMA –Coronavirus – business professionals need to know FAQ

We will update this page to give you the latest information. Thank you for your continued loyalty and understanding.

Please take care of yourselves, your loved ones and your communities.

Our team has lovingly crafted this for you.




live streaming your next event: how it works

Events all over the world are being postponed and in a worst-case scenario, cancelled, at this unpredictable time, and event organisers rely on live streaming services to achieve maximum reach in a way they haven’t explored, or relied on, before.
Live streaming allows these events to go ahead, however the majority of attendees will be watching remotely.

This is not only beneficial for the current crisis, but also something to consider for combatting general issues that organisers can face in future, e.g. speaker cancellations. With a live streaming solution – you don’t have to worry about attendance dropping as anyone concerned with attending the event can watch from the comfort of their workplace or home – in fact studies show you can increase your audience with live streaming by a massive 75 times!

This was DEMONSTRATED in 2015 when 160 thousand people attended the Salesforce’s Dreamforce Conference but a further 12 million individuals watched online over a four day period, so the results show that it’s a great audiovisual option regardless of the current situation.

The web-casting technology we use is able to stream to Facebook, LinkedIn and other social media platforms. This sophisticated HD technology allows us to connect a camera feed and presenter’s computer. We capture both items in a single video stream and, in a live event, output this live across networks to overflow theatres. This content can also be captured for live output onto the Internet and/or recorded for editing and streaming post-event.

live streaming

An example of internal live streaming we used this year was at the Bett Show. As well as having the choice of streaming to external online platforms, we also provide an internal system where two camera feeds and the presentation are mixed together and sent to remote viewer locations within the venue. This allows audience members who perhaps couldn’t gain access to the main theatre due to being oversubscribed, or maybe if the delegate is looking for a more informal viewing experience.

The versatility that this technology allows is boundless, and it can be also beneficial for education and medical purposes. Later this year, for example, we are planning to perform a livestream laser eye surgery from a remote location back to a live event theatre at Optrafair 2020 in the autumn.

live streaming

How it works?

∙         Setting up show-specific communication accounts e.g. Skype or Zoom.

The goal is to create a simple and easy solution for remote web-presenting. Often Speakers have a
preferred platform that they’re comfortable using; the technology we use is adaptable with almost
any online communication platform. This is also a great solution if your speakers work for or have
any company-affiliated platforms, it can be used as an advertising opportunity for the software as
well as a communication solution.

∙         Pre-show sound and video tests.

According to research conducted by Brightcove, 62% of consumers will have a negative perception
of a brand that publishes poor-quality video. We know that this is of paramount importance to your
event so we will carry out testing of software, communication with the venue to ensure sufficient
internet bandwidth and pre-show sound testing with the speakers to ensure every element is fine-

∙         Speaker guides for remote presenting and pre-show meetings to answer any questions

how it works

∙         Provision of screen-sharing software for Speakers who wish to provide demonstrations.

This allows them to not only share their presentation as they would if appearing in-person, but to
provide live demonstrations of software, prepared video and audio content and anything else they’d
like to steam from their desktop. The idea is to give them the range of opportunities they would
have if presenting in person.

With the current uncertainty we aren’t looking to capitalise, all of these solutions can be achieved
with minimal cost and we will be offering competitive pricing to ensure these are real, viable options to allow
our organisers’ Sales, Marketing and Operations teams can achieve everything they set out to do.

Please get in touch with David Stanley, Head of Corporate events, david.stanley@azteclive.com.

Browse our live streaming options here.

Global Offshore Wind 2019

Thursday 23rd May 2019


Aztec Event Services today announces that they have won the competitive tender to be the official audiovisual supplier to Global Offshore Wind 2019, ExCeL 25-26 June.

RenewableUK, the trade association for wind power, wave power and tidal power industries who own and manage the expo, has welcomed appointing Aztec to support their flagship event.

Michael Smith, Head of Events at RenewableUK said “We are hoping for a fantastic event, and in partnership with Aztec will introduce some positive innovative features adding to our overall event experience and RIO for our customers.”

Cameron McKirdy, Aztec’s Account Manager responsible for the event, said “we’re delighted to be partnering Michael and his team to deliver audiovisual solutions at the event. With an estimated attendance of 3000 offshore wind professionals from 40 countries and 200 expert speakers over two days, this event is truly a world leader and we’re thrilled to be involved”


Aztec Event Services Chosen as AV supplier to the Farnborough International Exhibition and Conference Centre

Farnborough International and Aztec Event Services have confirmed a five-year preferred supplier arrangement for the supply and management of audio visual (AV) equipment throughout the £30 million Farnborough International Exhibition and Conference Centre (FIECC).

Aztec Event Services are set to install and manage:

In addition to the fixed infrastructure, Aztec will have a permanent presence in the venue to support the FIECC sales process and events taking place there.
John Robson Aztec’s Managing Director says “supporting venues is a major element of our business and we’re utterly thrilled to be partnering with Michael and his team at the FIECC” “We took the view early in the RFP process that the FIECC would require an AV partner that could offer a variety of services that suited the diversity of the venue.”

Michael Watton, FIECC Venue Director says: “We’re delighted to be working with Aztec, they’re synonymous with outstanding quality and have a great reputation throughout the events industry.

“This deal provides long-term certainty that our AV facilities are best-in-class. I’m really looking forward to seeing events of all sizes making our venue their own through digital branding within the venue.”

Extensive AV throughout the venue provides event organisers with integrated facilities for demonstrating, communicating and amplifying their brand. Wayfinding totems ensure a straight-forward visitor experience and as they can be digitally branded, organisers can make a strong first impression.

John Robson Aztec’s Managing Director further commented

“We’ve started installing the fixed infrastructure into the venue and our commercial team have started working alongside FIECC to help map out the technology offering. Clients and their delegates expect to see state of the art AV solutions and I’m confident that they won’t be disappointed when they visit the FIECC.”



“Go Green” recognises Aztec’s achievements

Aztec has committed to “Go Green” with Southlondon.biz, the enterprise arm of Merton Chamber of Commerce.

In 2006 the company’s directors decided that it was a major business priority to become one of the leading lights in recognising and acting to reduce its impact on the environment. The company’s sustainability policy was written the same year and the staff and directors have demonstrated their commitment in a multitude and forever growing number of ways ever since.These include:

Relocating to evergy efficient premises in 2007 to premises fitted with wind turbines for electricity generation
Containers for recycling cans, glass, paper, card, plastics, toner cartridges, aerosols and any environmentally toxic substances
Environmentally sympathetic disposal of all electrical equipment above and beyond the WEEE directive
Installation of a mains fed water coolers in place of water bottles
Recycling of felt used on stage sets by donation to local schools to local schools
Receiving faxes into the company electronically to reduce paper usage

“We have always recognised that tackling environmental issues has to be driven with commercial considerations in mind. Go Green shares this ethos and has helped us to take the steps towards becoming carbon neutral” said Commercial Director, Mark Parker

The initial investment was significant but the cost savings have been easy to identify particularly since the relocation. The main factor in the success at the company has been the efforts put in by every member of staff, who see this as an extension of their role within the company and want to excel, like everything else they do.

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